Frequently Asked Questions
What is the Panhellenic Recruitment Schedule for 2018?
- Monday, August 20 - Opening Convocation, 6 p.m. & 8 p.m.
- Tuesday, August 21 - Open House, 10:00 a.m.
- Wednesday, August 22 - Open House, 9:00 a.m.
- Thursday, August 23 - Philanthropy, 12:00 p.m.
- Friday, August 24 - Philanthropy, 8:30 a.m.
- Saturday, August 25 - Sisterhood, 12:30 p.m.
- Sunday, August 26 - Preference 3:30 p.m.
- Monday, August 27 - Bid Day Convocation, 5:00 p.m
- Tuesday, August 28 - Day off
- Wednesday, August 29 - Fall semester classes start
Do I have to sign up at the college/university that I plan to attend and what is the procedure? What are the dates or deadlines to sign up with the college/university Panhellenic?
Every potential new member (PNM) planning on going through recruitment at UT Austin must be registered with the University Panhellenic Council (UPC) and pay the registration fee. Click here for the link to register, which will not be active until May 23rd. The deadline to register with UPC is Thursday, August 4th at 11:59pm.
If I don't know where I am going to college, how do I sign up?
You can sign up with your local alumnae panhellenic group and ask alumnae to write recommendation letters when you are sure of the college you are attending. You may not register with the University Panhellenic Council, however, unless you are planning to attend UT Austin in the fall.
Who participates in Panhellenic Formal Recruitment in the fall?
UPC represents 14 NPC organizations. 13 will participate in Formal Recruitment for 2017. You are encouraged to still send recommendation letters for Sigma Delta Tau (ΣΔΤ).
Who is eligible for recruitment?
A woman is eligible to participate in recruitment and join a sorority if she is enrolled at The University of Texas at Austin as a full-time student. A full-time student is one who is taking twelve credit hours per semester, excluding correspondence courses and courses at other universities. She must not be a new member or initiated member of any National Panhellenic Conference sorority.
How do I register for recruitment?
Online recruitment registration begins Monday, May 22, 2017 and concludes at 11:59 p.m. on Thursday, August 3, 2017. Paper applications will not be accepted. You will be asked to upload a photo and may choose to pay your registration fee online. If you prefer, you may also mail in your registration fee. If you choose this option, your check would follow the fee timeline described below. Please make your check or money order payable to University Panhellenic Council and mail to:
The University Panhellenic Council
Attn: UPC President
100 West Dean Keeton, A5800
Austin, Texas 78712-0175
Registration Fee Timeline:
$125.00 if paid online by 11:59 p.m. or postmarked by July 16, 2017
$150.00 if paid online or postmarked after July 17, 2017
Thursday, August 3, 2017 at 11:59pm will conclude registration for The University Panhellenic Council Recruitment 2017.
How do I get invited to recruitment parties?
During Formal Recruitment, you will be invited back based on your selection and the chapter’s selection following each round. You will meet with your sorority recruitment counselor and they will distribute your schedule 1 hour prior to the rounds beginning each day and you will then know where you have received invitations for that round. Recruitment parties or any sorority gathering that occurs outside of the Formal Recruitment process in August, are strictly prohibited. You should not attend any kind of recruiting event that is not sanctioned by the University Panhellenic Council.
What is a legacy?
A PNM is usually a legacy if a sister, mother, or grandmother has previously been an initiated member of a chapter. This can vary from chapter to chapter.
What are the advantages and/or disadvantages of being a legacy?
The advantage of being a legacy is that you may know more about sorority life than someone who is not a legacy. At UT Austin, there are often times more legacies that participate then possible to take in a pledge class. Therefore, you need to understand that while it is a special connection you may have to a particular sorority, it will not guarantee you a place with the chapter. Keep an open mind and remember that you are meeting these women and this chapter for the first time. You are not obligated to go where you are a legacy.
What are reference or recommendation letters?
Reference and recommendation letters are written by sorority alumnae members and introduce a potential new member to the chapter and describe more about the potential new member's activities and interests. You may choose to have reference or recommendation letters sent on your behalf to each sorority chapter and we encourage all potential new members to participate in this process.
Two ways to obtain a reference or recommendation
- Register with your local Alumnae Panhellenic - This option provides an opportunity to get assistance with obtaining reference letters, possibly meet local area sorority alumnae and attend a recruitment information session. The registration form you complete for your local alumnae panhellenic will be very similar to the University Panhellenic Council form. Contact information for the local alumnae panhellenic representative nearest you is available online. If your town or city is not listed, consider contacting the nearest university campus with sororities and inquire. Most Alumnae Panhellenic Associations begin collecting registration forms in early spring, therefore you are advised to complete this part of the process as soon as possible.
- You may seek out and obtain sorority alumnae to write letters on your behalf - This option is completely acceptable and in some cases may allow you more control over the process. Many potential new members have been successful using their network in their town or city and while you may not have alumnae for every chapter in your area, do your best and realize that any information the chapter might gather about you in advance will help you stand out. You should initiate the request, however, the alumna writing the reference is solely responsible for obtaining the appropriate form from her national organization, completing the form and mailing it to the correct destination. You should not be involved in that process.
Once an alumna has offered or been asked to write a reference, she may request some information from you. The standard information to provide would be a resume of activities and interests, a picture of yourself that is clear and recognizable, and some may request your transcript.
Reference and recommendation letters do not guarantee a bid for membership, however they will help the chapters to know a little about you in advance. Many of our sororities require a reference from an alumna member of their sorority before a woman can join, however they are not essential for every sorority. Every year we have women participate in recruitment that did not have a recommendation prior to the start of recruitment. If a chapter is interested in you becoming a member, they are well equipped to secure what they need to invite you to the next round or extend a bid to membership. All letters are mailed directly to the chapter house address (see question below).
Where can I mail reference letters?
There are 14 Panhellenic chapters on campus. The addresses below are located in Austin, TX 78705. Recommendation forms are mailed directly to the chapter house (PDF).
Alpha Chi Omega, 2420 Nueces
Alpha Delta Pi, 2620 Rio Grande
Alpha Epsilon Phi, 2500 Rio Grande
Alpha Phi, 2005 University Avenue
Alpha Xi Delta, 2508 Rio Grande
Chi Omega, 2711 Rio Grande
Delta Delta Delta, 503 West 27th St.
Delta Gamma, 2419 Rio Grande
Kappa Alpha Theta, 2401 Pearl
Kappa Delta, 2315 Nueces
Kappa Kappa Gamma, 2001 University
Pi Beta Phi, 2300 San Antonio
Sigma Delta Tau, 405 West 22nd St.
Zeta Tau Alpha, 2711 Nueces
Where do I get the forms the sorority alumnae will use for a reference?
Usually the alumnae you go to for letters will have the appropriate forms ready to send to the chapter houses which she obtains from her own national organization. Often these forms are located on the national organization's website. It is the responsibility of the alumna recommendation writer to obtain the proper form.
Should I attend the University of Texas at Austin’s summer orientation?
Yes! Orientation allows you to take placement tests, earn college credit, pre-register for classes and become acquainted with campus. You are encouraged to take placement tests in the summer, or you may have to take them during Recruitment Week and be unable to attend recruitment events. Orientation includes a session on Sorority and Fraternity life, where you can meet representatives of the Sorority and Fraternity community and ask any questions you may have.
Where do I live during recruitment week?
You will live where you plan to reside during the school year. There may be a prorated cost associated with early move-in, so you will need to contact your residence hall to find out the move-in date and make the necessary arrangements.
Should I bring a car for recruitment week?
No. The chapter houses are within walking distance of the residence halls. University Panhellenic Council encourages you to take safety precautions, such as walking in groups and crossing streets carefully. Because parking will be COMPLETELY UNAVAILABLE, potential new members cannot drive or be driven. University Panhellenic Council provides privately chartered buses each day to help potential new members travel the furthest distances in a timely manner to or from any recruitment event or convocation.
How much time does a sorority take?
There is a required meeting once a week where you will exchange information on chapter events and fraternity education. Weekly chapter study sessions are an option for all members, along with events such as sisterhood activities, community service projects and social events. Remember, the more you put into the sorority, the more you will get out of it.
How long will it take to be initiated?
Most chapters have an initiation period that ranges from four to twelve weeks. The new-member period offers opportunities to meet other members, learn fraternity history and feel at home in the chapter. Each chapter establishes its own new-member program and initiation dates. This is a great question to ask active members as you meet them during recruitment.
What is spring recruitment?
The University of Texas University Panhellenic Council does not sponsor or organize a formal spring recruitment. Some chapters continue to recruit and pledge women throughout the school year. Events are organized and scheduled at each chapter's convenience. If you want the opportunity to interact with all fourteen of our sororities before making your sorority choice, then you should participate in fall formal recruitment.
If I am asked to go to dinner or out with a sorority over the summer, should I attend?
This is called summer recruitment and the UPC policy is that no chapter should engage in summer recruitment activities of any kind. Chapters that do not abide by this policy are breaking the rules and will be subject to sanctions by their national organization. It is wise to think twice about joining a chapter that would knowingly break the rules.
Are sophomores allowed to participate in formal recruitment? Do they have a chance at getting into a sorority at UT?
The UT Austin Panhellenic Community has a sophomore quota, which is a process that allows for an increased placement of sophomores in all chapters during formal recruitment. Over 180 sophomores received a bid to membership in 2014.